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II - Course Policies

In this Section

Course Enrollment | Clearance/Check-in | Course Syllabus| Credit Hours Definition
Rescheduling of Classes | Field Trips | Auditing A Clarkson Course | Table of Contents


  1. Within the published course enrollment period, students who are returning to Clarkson for the following semester must, with approval of their adviser, enroll themselves into classes to be taken the next semester. A $50 late fee will be charged to any student who does not complete class enrollment by the end of the enrollment period.
  2. A superior upper division undergraduate student may enroll in graduate courses with the approval of his or her advisor and the course instructor. To enroll in a 500-level course, the student's cumulative quality point average must be 3.000 or higher; to enroll in a 600-level course, the student's cumulative quality point average must be 3.500 or higher. A form is available on the Student Administrative Services webpage for use in qualification certification and enrollment approval.

    When such courses are completed beyond the normal credit-hour requirements for the bachelor's degree, credit for such graduate-level courses may be applied toward a graduate degree with the written permission of the undergraduate student's department chair, program director or designee and the Dean of his or her School.  School of Business graduate courses are open on a limited basis to students pursuing an undergraduate business degree with approval of the Dean of the School of Business



  1. Each student is required to complete the financial clearance and check-in process each semester as defined by Student Administrative Services. An undergraduate student who has not completed check-in by the end of the fifth day of class in any term may be charged a $50 late fee and may be officially dropped from the Registrar's record of active students. Any undergraduate student who has been dropped and wishes to continue at Clarkson is required to contact Student Administrative Services and request to be readmitted to the University. See III-P Continuance/Readmission Process for Undergraduate Students for process. 

    To return to their program, the student must be readmitted following current university procedures. Per these procedures, readmission must be one month prior to the start of the term. Students requesting admission after the two-week deadline will be considered for admission to the next term.
  2. Check-in cannot be completed and the student cannot be officially admitted to class unless payment or satisfactory arrangements for payment for all tuition, fees, housing and meal expenses have been made through Student Administrative Services.

    Undergraduate Student Status:
    1. Part time - enrolled for less than 12 credit hours
       a. Less than half time - enrolled in less than 6 credit hours
       b. Half time - enrolled for 6 but less than 9 credit hours
       c. Three quarter time - enrolled for 9 but less than 12 credit  hours
    2. Full time - enrolled for 12 but less than 20 credit hours
    3. Full time (overload) - enrolled for 20 or more credit hours. Refer to section IX-Y, #2 for information pertaining to tuition for each status.



Within the first week of classes, the instructor will provide all students with a course syllabus, and will post an electronic copy on at least one of the following: the course site on the University's course management software (e.g., Moodle, etc.), a course web site, a course folder on the University's shared drive (e.g., the S drive, etc.), or an area reserved for class web pages on the University web site. The instructor will also submit a copy of this syllabus to the department chair or appropriate academic officer for archival purposes. The content of the syllabus should include, as a minimum, the following information:

  1. topical outline,
  2. course learning objectives (expected learning accomplishments),
  3. demonstrable course outcomes,
  4. attendance requirements and policies for making up missed course work, laboratory and project work, tests, and examinations,
  5. an explanation of the method used to determine the course grade,
  6. designation of the course as a non-final exam course, or not,
  7. policy on granting A or B exemptions from the final exam,
  8. tentative dates for all tests and other major components of course work, and
  9. contact information for the course instructor.

2. If changes/revisions are made to the syllabus, they should be explained to the class, and the revised syllabus should be posted in the same place(s) as the original, as well as submitted to the department chair or appropriate academic officer for archival purposes. Revisions in attendance policy, course work and course grading policies, and due dates should not become effective until after a reasonable notification period.


Clarkson University adheres to the U.S. Department of Education’s definition of "credit hour:"
….a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than—

  1. One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
  2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours. (34 CFR 600.2)

Lecture/discussion courses follow Option (1) above. Laboratory, independent study and research, and internship courses, among others, follow Option (2). For example:

  • For 2 hours of credit in a laboratory course – 15 class periods with 3 hours of combined direct instruction and supervised lab work + 2 hours of out-of-class work each week for 15 weeks. In this example, supervised lab work is being weighted more heavily than out-of-class preparation, but less heavily than direct instruction.
  • A 1-credit independent study course – 3-4 hours of supervised and/or independent study per week for 15 weeks. In this example, the range of hours recognizes that there will be differing degrees of supervision.

The Course Change/Approval Form ( includes a certification by the Chair of the department offering the course that it complies with this credit hour definition. Questions regarding the application of this definition to specific courses or educational activities should be directed to the Provost’s Office.


  1. After the beginning of the semester, instructors may reschedule classes only in exceptional circumstances. The instructor's department chair (or designated School administrator) must approve the proposed change. The department (or School) will then work with Room Reservations to effect the change. In making such changes, instructors must consider the rights of the individual. If such a change is inconvenient to even one student, the right of that student to attend class at the regularly scheduled time must outweigh the desires of the rest of the class.
  2. For each of their courses, instructors will not cancel or reschedule the last class that meets before, or the first class that meets after, a break in the semester schedule (i.e., long weekend, Thanksgiving recess, spring recess).



A field trip is a trip off-campus organized for the purposes of educational value. The instructor will obtain the approval of the Dean of the School involved and will provide the Dean a list of participants.

Certain Clarkson undergraduate courses may be audited on a space-available basis by currently enrolled Clarkson students. They may also be audited on a space-available basis by faculty and staff, and by their domestic partners and immediate families, (as defined by Clarkson's medical benefit plan), provided the family members have completed their high school level education. Courses that include laboratory activities, group or team work, collaborative learning, international study, or that satisfy the Professional Experience Requirement cannot be audited. Written permission from the instructor and department chair is required on a Course Audit Form (available from the Student Administrative Services web site). Course auditors are not expected to do any written or oral course work, nor are faculty expected to evaluate any work that auditors may elect to do. Auditors do not receive course grades, and an audit is not transcripted and does not receive any other formal recognition.